How to Create Events in Agend AMS

Creating and managing events is a key function for any professional membership organisation. Whether it’s conferences, workshops, webinars, or networking sessions, well-organised events help engage members and provide valuable professional development opportunities.

In Agend AMS, events can be created with advanced features including ticket sales, attendee registration, and order processing through an integrated e-commerce system. Additionally, all event registration data links seamlessly with your member relationship management system, ensuring smooth communication and follow-up.

Steps to Create an Event #

1. Log in to your Administrator Dashboard:
   • Access the backend of your website with your admin credentials.
     
2. Navigate to the Events Section:
   • Find the Events or Manage Events menu in the dashboard. This is where you create, edit, and schedule all your organisation’s events.
     
3. Click ‘Add New Event’
   • Start by entering the basic event details:
   • Event Title: Name your event clearly (e.g., “Annual Professional Development Conference 2025”).
   • Event Description: Include an overview, agenda highlights, speakers, and any important information for attendees.
   • Event Dates & Times: Specify start and end dates and times for the event or individual sessions if applicable.
   • Event Location: Enter the venue or specify if the event is online.
     
4. Set Ticketing and Registration Options
   • Define ticket types (e.g., member, non-member, early bird, corporate).
   • Set ticket prices and availability.
   • Enable registration forms to capture required attendee information.
   • Configure order processing options through the integrated payment system, ensuring secure and smooth payment handling.
     
5. Link Event Registration Data to Member Management
   • Ensure the registration information flows automatically into your member relationship system.
   • This integration allows you to track attendance, send personalised emails, and manage follow-ups based on registration status.
     
6. Publish the Event
   • Preview the event page to check all details and registration forms.
   • Publish the event to make it visible on your public website and accessible to members.

Key Features for Membership Organisations #

• Multiple Ticket Types: Offer different pricing based on membership status, group discounts, or early registration incentives.
• Automated Member Linking: Registrations are automatically connected to member profiles for easy management and communications.
• Waitlists & Capacity Management: Control event capacity and manage waitlists to maximise attendance.
• Promotional Tools: Use built-in features to promote your event on the site, through emails, and social media.
• Reporting & Analytics: Track registrations, payments, and attendance for event success evaluation and future planning.

Example Scenario #

Your organisation wants to host a two-day workshop with separate sessions. You create one main event, set dates and times, and define multiple ticket types, including member and non-member options. When members register and purchase tickets, their information automatically links to their profiles in the member management system, allowing you to send tailored reminders and certificates of attendance after the event.

Tips for Effective Event Creation #

• Always provide clear, detailed event descriptions to help members decide to register.
• Use consistent naming conventions for ticket types to avoid confusion.
• Test the registration and payment process before publishing.
• Regularly update event information and communicate any changes promptly.
• Leverage the member data integration for targeted follow-up communications.

Creating events within your membership organisation’s site is streamlined and powerful, allowing you to deliver engaging, well-managed experiences that add value to your members’ professional journey.